The cost-effective alternative to complimentary staff photos

Many photography companies provide complimentary staff photos as a thank you to schools and educators. While it's a valued gesture, the way those photos are delivered can have a significant impact on both cost and workload.

The traditional approach is to either print all staff photos as a batch for the school to distribute, or create individual complimentary orders for each staff member. While both methods ensure staff receive their photos, they also require every package to be printed, packed, and distributed regardless of whether it is wanted or collected. This can lead to unnecessary production costs, additional administration, and unnecessary waste.

A more efficient and environmentally conscious alternative is to provide staff with a digitally delivered voucher code that covers the cost of their complimentary photo package. Staff members who would like their photos can simply redeem the voucher through the webshop and place an order. Those who don't want a package don't need to do anything.

Why we recommend voucher codes

Voucher codes offer a number of advantages over traditional complimentary print orders:

• Reduce printing, packing, and administrative costs by only producing orders when they are requested.

• Reduce waste by eliminating unclaimed or unwanted prints.

• Avoid unnecessary use of paper, packaging, and transport resources.

• Provide staff with the option to purchase additional products if desired.

In our experience, not every voucher is redeemed. This means fewer unnecessary prints, lower production costs, less time spent managing complimentary orders, and reduced waste, while still giving every staff member the opportunity to receive their photos.

By producing only the orders that are genuinely wanted, photography businesses can reduce their environmental footprint while maintaining the same level of service for schools and educators.

It's a simple change that can have a big impact.